Universities and research institutions are required to comply with the same import and export regulations as companies that conduct global trade. In many instances, the staff and educators are unknowingly violating trade laws that could result in heavy fines or imprisonment.

Last month, Amber Road hosted the University Compliance Survey Results: Screening is Up! webinar. This webinar explored The Annual University of Wisconsin-Madison Survey results of 70+ universities and research institutions along with the methodology, observations and considerations pertinent to compliance. The presenters included:

• Bethany Nelson, Export Control Coordinator and survey author at the Univ. of Wisconsin
• Gary Barraco, Global Product Marketing Director At Amber Road

We will be sharing the webinar recording soon, but in the meantime both of our presenters answered several important questions from viewers. Here is a preview into the Q&A portion of the webinar:

Being an export compliance officer for a major research program is not easy. Increased enforcement from various government agencies coupled with constant talk (..and action) of regulatory changes and updates to restricted party lists will keep you on your toes. Add to that the fact that being the compliance captain isn’t always a fun task (unless you are Captain Compliance that is…)

There are multiple factors involved in creating and maintaining an export compliance program in a research setting. Do you screen purchases before, after, a mix of both? Does that vary based on the purchase type? Do you screen all visitors, or just those coming for a conference?

The WTO-ICC Small Business Champions Initiative has been created by the World Trade Organization and International Chamber of Commerce in order to encourage companies to propose innovative, but practical ideas for mid-market enterprises to engage in more international trade. This initiative was specifically designed to provide a platform for smaller businesses to become aware of their potential global markets and further use this knowledge to gain resources and technology that will help them trade internationally. The WTO-ICC Small Business Champions Initiative is asking for large enterprises and private-sector organizations to design proposals that will help level out the playing field between mid-market and larger, more established companies, as well as highlight various success stories and sharpen international trading skills.

Navigating the rules of global trade management is just plain tough nowadays. We have entered an era of constantly changing regulations, discussion of (more) tariff wars, decentralized data across a number of providers, and of (too) many manual processes to manage our businesses. As a business owner, you need to export your products to grow your market - but all of this complexity and change increases your export compliance risk profile. 

So the question is… at what point should you leverage technology to handle your global trade processes? Furthermore, where can you find technology that is “right-sized” for your level of exporting as a growing business?

Companies conducting global trade are well aware of the need to properly address import and export regulations. But often less-known is the requirement for universities and research institutions to also comply with these often complex and thorny rules. And there are so many touch points that leave higher education organizations exposed to potential violations; often the staff and educators don’t realize they are violating trade laws that could lead to heavy fines or imprisonment. That's where Amber Road comes in!

Last month, Amber Road hosted a webinar titled, University Export Compliance: Protecting Against Risk. The presenters included:

• Tanta Myles, University of Alabama
• Steve Swanson, Amber Road
• Scott Parker, Amber Road

Colleges, universities, and research institutions are continuously challenged with maintaining a proper and efficient export compliance program, facing substantial risks if they do not adhere. This webinar highlights our new product, the University & Research Institution edition of Export-on-Demand, which simplifies the entire export compliance process, minimizing risk and protecting regulations. If you would like more information about this solution, check out our press release!

Our presenters provided insightful answers to various questions they received throughout the webinar. We have compiled their answers into a Q&A document - here is a preview:

If you haven't heard by now, Amber Road just released Export On-Demand University & Research Edition, a platform specifically designed for higher education and research institutions' export compliance. The risks for universities are substantial these days: major fines, imprisonment, loss of funding for projects, and a damaged reputation to name a few. The challenge is…how can one focused on ground-breaking research find the easiest way to ensure the highest level of export compliance? There are just not enough hours in the day, or so it seems.

It is typical in today’s world that universities are screening students to ensure they are not on any government denied party and admissibility lists. But surveys conducted by Association of University Export Controls Officers (AUECO) show that the majority of academic institutions are challenged with regulatory compliance in multiple areas of their organization, not just student screening. Increased enforcement from government agencies and personal lawsuits have added a costly layer of risk to higher ed compliance. The importance of a holistic compliance program, including a centralized system leveraging technology, has become vital for universities and research institutions.

As companies continue to grow, so too do the total shipments and countries in their global supply chain, further complicating existing export compliance processes. Whether it be restricted party lists, export controls, license requirements, or the various regulatory risks exporters face on a daily basis, an automated and configurable solution is needed to make things easier - that's where Captain Compliance comes in!

Amber Road announced today the release of a focused solution of its industry-proven export compliance software for universities and research groups - and it's all powered by the newest SMB superhero, Captain Compliance. 

Amber Road’s Export On-Demand University & Research Edition is specifically designed to help colleges or universities with a scientific research program, foreign visiting researchers, foreign students, international research collaborations and overseas campuses manage their export and deemed export compliance programs, license requirements and product classification. The cloud-based solution helps organizations improve operational efficiency, enhance regulatory compliance, and reduce export risks that colleges and universities with scientific research programs face. 

Captain Compliance helps universities and research organizations battle old enemies General Negligence and Private Dawdle - because compliance isn't optional, it's the law.  Learn more about the adventures of Captain Compliance on our new site!

“The move to Amber Road has been a positive change for our institution, mainly because of the reduction in false positive hits while conducting restricted party screening,” said Tanta Myles, Director & Research Compliance Officer at The University of Alabama. “The new university edition is a game-changer for higher education export compliance programs given that the solution is custom built for our needs.”